It’s crucial that board members can participate in the voting process on important issues regardless of their location. Online voting is becoming more popular with boards. But to be successful, you need the appropriate procedures and rules in place for e-meetings as well as remote voting.
The traditional voting method involves hand-holding, or saying “yes” or “no”, in person at a conference, or via videoconference or phone. Many organizations also utilize board management software that permits streamlined electronic voting with high security. Voting via email is not secure and it can be difficult to get your board members to respond on time.
If you want your board members to take part in your remote voting, they need to be capable of doing so at a time that is convenient for them. If you have the right technology, you can allow your board members to vote using their personal devices.
Use a board portal with encryption to protect sensitive data. Also, you should use an application that provides members with the option to control who can view their votes and who can see other participants voting. This helps to mitigate the possibility of malicious or unintentional actions by people outside of your organization.
https://www.boardmanagementsolution.info/what-is-corporate-information-technology