A board portal is a software platform that provides secure and easy access to all documents, communications, and meetings for all members of an organization. It can help streamline governance processes and conduct productive meetings, and it can also help with organizational compliance by enhancing transparency and accountability.
When you are evaluating possible board portal options, be sure to ask these key questions to get the most value.
Easy to use for directors and administrators — A good portal is simple to master, intuitive and user-friendly. It allows users to navigate the system quickly and effectively. Select a company that offers professional support and flexible training options that accommodate different learning styles. It’s also helpful if your portal is compatible with the preferred devices of directors (laptops and tablets) to improve their comfort and engagement.
Audits of regulatory compliance – A well-designed portal will permit the secure and well-organized storage of documents related to compliance. This increases visibility and decreases the risk. It assists during audits of regulatory compliance by providing a complete record of actions, decisions, approvals, and changes.
Meeting management features – A well-designed portal can simplify the process of preparing agendas and their distribution making it easier for directors to be prepared efficiently prior to and during meetings. It also aids in conducting efficient strategic planning sessions through real-time collaboration. It also offers actions items at the committee and board levels which makes it easier for the organization track the progress towards achieving its goals. It also helps with transparency and accountability across the entire organization through role-based permissions as well as detailed audit trails and detailed audit logs. This improves the efficiency of your company.