How to Meet Quorum of Board Meetings

The meeting can’t be legally conducted if there are not enough board members. This article provides some tips for meeting the quorum of your board meetings so you can make decisions with legitimacy.

Quorum guarantees that, even when perfect attendance is not common at board meetings, the decisions made accurately virtual board rooms reflect the views and opinions of all those involved. It reduces the negative impact of minority rule, in which a small group of directors can exert a disproportionate influence and can take unilateral decisions that do not benefit the company or its stakeholders.

Most organizations establish their quorum requirements in their bylaws. The rules can be different however, they typically include a certain percentage of directors who are required to be present for the quorum to be present. Some bylaws may also include exceptions to the rule that apply in certain situations or certain kinds of meetings.

Consider factors like the size of your board or difficulty of getting all of your members together simultaneously when deciding on the percent of quorum. When setting your quorum rules it is essential to achieve a balance between being flexible and ensuring legitimacy, since there aren’t all members likely to be present at every meeting.

If the quorum isn’t met at the beginning of a board meeting the chair should wait a few minutes to determine if additional members are present in order to reach the minimum number required. If it becomes evident that the quorum cannot be reached, the chair should announce that there isn’t a quorum, and that there will be there will be no formal business carried out at this time.

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